Before each Semester:
GSAS & A&S Departments coordinate to determine if the student's funding package is one of the below: (Letters: is the mechanism through which departments communicate the adjustment to the student’s aid)
- Stipends
- Tuition
- Fees
- Health Ins
- Wages
If it is determined that the funding package is a stipend, tuition, fees, health ins, or wages then:
- Department and/or GSAS enter into SAFM (depending on which org is funding which part of the student's package) (Barriers: We wish to investigate the barriers that can lead to delays in the timely entry of aid into SAFM)
- Approved by GSAS (Audit: The point at which aid is approved by GSAS involves an audit of all student aid entries and comparison with school-level records and expectations)
- Processed by SAFM
- Paid to Student
If the funding package includes wages then:
- the department enters into Workday (Audit: The point at which aid is approved by GSAS involves an audit of all student aid entries and comparison with school-level records and expectations)
- Wages are paid to students biweekly, on Friday
GSAS or A&S Departments discover need to adjust a student’s funding package